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Background Investigation

Who:

All Partners and USDA Employees.

What:

Background Investigations are required for all persons that are using USDA equipment or connected to the USDA network or who come in contact with paper copies of information with sensitive data.

When:

Partner’s Background Investigations must be submitted or completed within 7 days of reporting to duty.

How:

Step 1 - District Conservationist follows procedures from TN Bulletin 110-09-3.

Step 2 - Download applicable fillable forms with instructions.

The following forms and brochures require Acrobat Reader.

e-QIP Invite Form (PDF; 57 KB)

SF-85 (PDF; 335 KB) – Questionnaire for Non-Sensitive Positions

SF-86A (PDF; 166 KB) - Continuation Sheet for Questionnaires

SF-85P (PDF; 520 KB) - Questionnaire for Public Trust Positions - For Contract (ACES) Employees only - in place of SF-85.

OF-612 (PDF; 93 KB) – General Information - Optional Application for Federal Employment - OF-612 (or affiliate may substitute current resume)

OF-306 (PDF; 92 KB) – Declaration for Federal Employment - an Office of Personnel Management requirement for all employees, contractors, and partners.

IRM-02 (PDF; 74 KB) – Computer User Security Agreement– to be signed by user and NRCS District Conservationist or Supervisor

IRM-03 (PDF; 384 KB) – Request for User Access to ITS Resources - to be completed by NRCS District Conservationist

Computer Security Training

Information Systems Security Awareness – FY 2009 (PDF 1258 KB)
Information Systems Security Awareness – FY 2009 Assessment 1 (PDF 29 KB)
Information Systems Security Awareness – FY 2009 Assessment 2 (PDF 29 KB)
Information Systems Security Awareness – FY 2009 Assessment 3 (PDF 29 KB)

Step 3 - Finger Print Card

For NRCS Employees and Partners call your area office to obtain the SF-87 – Fingerprint Card-RV February 2002 or April 2006.
Remember to complete all applicable boxes.

Have your finger prints taken by your local Police or Sheriff’s Office. The cost to the employee for finger printing could vary from 0 to 20 dollars.

Step 4 - E-Mail e-QIP Invite Form to Cheryl Mitchell at cheryl.mitchell@tn.usda.gov.

Step 5 - Complete all other forms.

Step 6 - New Employee (NRCS or Affiliate) goes to e-QIP website after receiving e-mail from NRCS-NHQ and enters information from SF-85.

Step 7 - Mail complete background investigation package (2 e-QIP certification pages, fingerprint cards, OF-306, OF-612 or resume, IRM-02).

Return these forms to:

Cheryl Mitchell
675 U.S. Courthouse
801 Broadway
Nashville, TN 37203
Phone: (615) 277-2542

Step 8 - District Conservationist mails to Linda Reames the IRM-03 and Computer Security Test.

Linda Reames
675 U.S. Courthouse
801 Broadway Nashville, TN 37203
Phone: (615) 277-2554

Step 9 - Read and comply with this important security information and complete security training listed below:

Security Expectations and Rules of Behavior (PDF; 55 KB)
Security Incident Response Guide For Users (PDF; 277 KB)

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